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Metropolitan General Hospital · 420 beds

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INC-2026-0331·Closed

Documentation variance (Unsigned protocol) in Ward 4C

Occurred: 2025-05-13T06:13 UTC · Reported: 2025-05-17T13:13 UTC

8Low
DepartmentGeneral Medicine
Unit & RoomWard 4C · Bay 4
Harm Levelnone
Patient ReferencePT-1331

Clinical Narrative & Synthesized Abstract

Synthesized Abstract: At 06:13 UTC in Ward 4C, a none safety event occurred involving unsigned protocol. The incident was assigned preliminary risk score 8 in the Low band.

During procedural verification in Ward 4C at 06:13, team identified that unsigned protocol was incomplete prior to commencement. Protocol was paused until validation was secured.

Strong signal(92%)|Because:
What this could not see: Informal verbal handover notes prior to admission are unrecorded

Risk Evaluation & Score Breakdown

Deterministic multi-term risk score from 1 to 100 derived from clinical harm, recurrence, and reporting lag.

Harm Base Score+2
Patients Affected+0
Recurrence in Window+0
Department Baseline+2
Detection Lag+4
External Reportability+0
Human Clinical Override Active

Score overridden from 8 to 1 by Staff Nurse Liam Walsh on 2025-05-17.

"Clinical assessment downgraded: immediate mitigating intervention prevented systemic patient exposure."

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INC-2026-0091100% match

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Root Cause Analysis & Safeguards Workspace

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Explore 5 Whys causal pathways, 6-bone fishbone decomposition, and barrier analysis safeguards.

Corrective & Preventive Actions (1)

CAPA-2026-0331administrative TierDue: 2025-10-29

Implement systemic safeguard against clinical documentation & consent: standardized protocol enforcement and hardware interlock.

closed

Parties Involved (4)

Masked by default per governance protocol
reporterreporter [Masked]
patientPatient 0908
involved staffStaff Member [0909]
witnesswitness [Masked]

Handover & Action Notes (2)

Biomedical service checked unit. Error code reset after capacitor swap; recalibration certificate issued.

Jonathan Ray (Quality and patient safety)2025-05-17T13:13 UTC

Biomedical service checked unit. Error code reset after capacitor swap; recalibration certificate issued.

Clinician H. Kovacs (Frontline staff)2025-05-17T13:13 UTC